Published on 09-18-2015

SMS/Text Reminder Templates | Appointment Reminder

SMS appointment reminders are becoming more and more popular. It's important you find the right message for your business.

Depending on the type of business you operate you'll want to consider the tone of the message and how this will be interpreted by your client.

Many appointment reminder providers will only allow you to send messages up to 160 characters. So keep this is mind when choosing your wording. Our Appointment Reminder solution allows messages up to 320 characters.

If you're asking clients to reply (we think you should) and you don't see a good response then try a different message. We typically see very high reply rates when people ask for a reply.

If you have any suggestions please comment in the box below. Would love to hear what other businesses are using and which appointment reminder messages are getting the best results.

Appointment Templates

• Hello [CUSTOMER-NAME] this is a reminder you have an Appointment with [BUSINESS-NAME] on [DATE-TIME]. Please reply with Yes to confirm.
  
  
• Hello [CUSTOMER-NAME] this is a reminder you have an appointment on [DATE-TIME] - thanks, [BUSINESS-NAME]
  
  
• Hi [CUSTOMER-NAME], your next appt is [DATE-TIME]. Thanks [BUSINESS-NAME] [BUSINESS-PHONE]
  
  
• Hi [CUSTOMER-NAME], your next app with [BUSINESS-NAME] is on [DATE-TIME]. Please reply with YES to confirm or call [BUSINESS-PHONE] if unable to attend.
  
  
• Hi [CUSTOMER-NAME] this is a reminder that you have an appointment on [DATE-TIME]. Please reminder to bring your [IMPORTANT-DOCUMENT] with you. Thanks, [BUSINESS-NAME], text YES to confirm.
  
  
• Hello [CUSTOMER-NAME] you have an appointment booked with [CONSULTANT-NAME] on [DATE-TIME]. Please text YES to confirm.
  
  
• Hi this is a reminder that you have an appointment on [DATE-TIME]. Thanks [CONSULTANT-NAME] from [BUSINESS-NAME], txt yes to confirm please
  
  
• Hello [CUSTOMER-NAME] this is a reminder you have a [IMPORTANT-EVENT] with [CONSTULTANT-NAME] on [DATE-TIME]. Please txt YES to confirm.
  
  
• Hello this is reminder that you have an appointment on [DATE-TIME] - thanks [CONSULTANT-NAME] [ADDRESS]. txt YES to confirm please
  
  
• Hello [CUSTOMER-NAME]. This is a reminder that we have a scheduled visit on [DATE-TIME] - [BUSINESS-NAME] - [ADDRESS]. If you cannot attend please phone [PHONE-NUMBER].
  
  
• Hello this is friendly reminder of your appointment tomorrow starting at [TIME] [BUSINESS-NAME]
  
  
• Hello [CUSTOMER-NAME]. This is an automated reminder of your appointment with [BUSINESS-NAME] on [DATE-TIME]. Please reply with YES to cofirm or call [PHONE-NUMBER] to rescedule.
  
  
  
• Hello [CUSTOMER-NAME]. You have an appointment with [CONSULTANT-NAME] on [DATE-TIME]. To meet with me on Zoom click on this link [PERSONAL-ZOOM-LINK]
  
  
  

There are plenty variations that you can use. I would suggest trying a couple and sending them to yourself or friends and family to get a feel for the message.

Do you use Outlook Calendar or Google Calendar?  You can use any of the templates in our Appointment Reminder system.